Rankmio Manual

1Getting Started

Rankmio combines technical SEO analysis, AI-powered content optimization, and Generative Engine Optimization (GEO) in a single workflow: Analyze → Optimize → Verify → Report. Instead of ten tools, you only need one.

Create Account

Create Your First Project

Free SEO & AI Visibility Check

With the free SEO check you can analyse any URL without registration: 16 SEO checks, weighted score (0-100), and AI visibility estimate. Without login: 1 check/IP/day for free. With login:

2Dashboard

The dashboard is your project cockpit. Four figures at the top summarise the state of the project, and below them sit the areas where there is actually something to do. Everything always refers to the project selected at the top.

The four figures at the top

• Analysis Status — the weighted overall score across eleven analysis pillars. How it is composed is described further down under Rankmio Score.
• AI Visibility — how visible your site is in AI answers.
• SEO Checklist — the share of passed items from the technical check.
• Technical Health — load time, Core Web Vitals and the crawler findings.

Each figure shows the change against the previous week beside it. A click opens the breakdown.

The blocks below

Site Audit (Action Items)

The site audit automatically collects issues from all analysis areas and groups them into three priority levels:

Level	Color	Categories
High	Red	SEO, SPEED, CWV, KW, CTR, AI Recommendations, GEO
Medium	Amber	SEO, SPEED, KW, MAP, TXT, COMP, GEO
Long-term	Blue	SEO, KW, MAP, TXT, AI Recommendations, GEO

Legend: SEO = Search Engine Optimization · SPEED = Page Speed · CWV = Core Web Vitals · KW = Keywords · CTR = Click-Through Rate · MAP = Sitemap · TXT = robots.txt · COMP = Competitors · GEO = AI Visibility · AI Recommendations = AI-generated action items

Each entry has a page context (homepage or subpage) and can be checked off. The page filter allows narrowing todos to a specific page. Export as standard or branded PDF.

Period comparison in the audit

At the top of the drawer you pick two dates. Everything below then refers to that period. The audit is reached through the orange button in the "Top 5 Fixes" block or through Audit & period in the sidebar.

Rankmio distinguishes two kinds of data, which is what the timeline below the date fields is for:

• Metrics — clicks, impressions, visibility index. Recorded daily, so every date has a value.
• Findings — snapshots, GEO audits, citation scans. They only exist where something was measured. The timeline marks exactly those days; clicking a mark sets the start date there.

You then see a balance in five tiles (visibility index, clicks, impressions, AI citations, completed tasks), the change against the equally long period before for clicks and impressions, and trends of your choice one below the other on a shared time axis.

Clicks and impressions are Google and Bing combined. Average position stays Google-only and is labelled as such — Bing provides no comparable figure.

Completed tasks on the trend

Whatever you tick off appears as a mark below every trend. Hovering names the date, the count and the categories. That lets you connect a movement in the numbers with the work behind it — you draw the connection yourself instead of an automation claiming it for you.

The "Resolved problems" list at the foot of the drawer is project-wide, not per user. In a team it therefore counts everybody's work.

AI summary (5 credits)

A button writes a summary of the chosen period. It draws on the balance, the trends, the confirmed completions and the most important open tasks.

You are charged once per period and data state — opening the same summary again is free. A fresh measurement makes a new version possible.

It must not invent numbers, must not guess where a source reports "not collected", and must not claim a cause the completed tasks do not support. If nothing was confirmed in the period, it says so plainly.

The PDF report inherits the chosen period along with the balance and the trends. What you assemble on screen is what your client receives — no second round of settings.

Analysis status and Rankmio Score

The Analysis Status tile at the top opens a panel that answers two different questions.

The ring shows coverage: how many of the 18 analyses have already run for this project. Below it every analysis is listed with its date and state, and where possible you can start a missing one straight from there.

Until 4 September 2026 a grade sat in that spot. It was misleading, because it divided only by the weights of the available pillars: a project with three of eleven analyses reached 100, one with all eleven reached 71. Working thoroughly scored worse.

The grade now sits below as a secondary figure, labelled as what it is: the weighted average across the graded pillars. Eleven of the 18 analyses carry a grade, the remaining seven are only counted — for them there is no meaningful good or bad, only present or absent.

Those eleven pillars and their weights:

Pillar	Weight
Performance (PageSpeed)	16%
SEO Checklist	16%
Keywords	12%
AI Visibility	10%
Core Web Vitals	8%
Sitemap	8%
Battle	8%
Content & AI	6%
Content Optimizer	6%
Answer Simulation	6%
robots.txt	4%

Color coding: Green from 70, Amber from 40, Red below 40, Gray = not analyzed.

How the visibility index is calculated

The visibility index is a value from 0 to 100 built from four sources with fixed shares: SERP visibility 40 per cent, AI citations 25, traffic 20 and the backlink profile 15. The total is their sum, not their average.

Missing sources cost their points. They are not redistributed across the remaining ones. A project without a backlink analysis therefore reaches at most 85 points, and the panel states that ceiling — otherwise a capped value would be indistinguishable from a poor one.

The SERP pillar in detail

Everything rests on one quantity, visibility: the sum across all search terms of demand times the click probability of that position. A term in position 1 with 1,000 searches contributes 280, the same term in position 40 only 4. That is the difference from a pure keyword count, which treated both alike.

Two parts follow from it. The level (60 points) measures size on a logarithmic scale up to an anchor of 3,000 expected clicks. The capture rate (40 points) measures quality: how much you extract from your own demand compared with holding position 1 everywhere. Below 300 impressions a month the capture rate is not calculated — with four impressions it would inevitably read as one hundred per cent — and those projects reach at most 60 of the 100 SERP points.

Three sources feed this pillar. Search Console provides the basis and wins every overlap, because it measures actual impressions instead of estimating. The position tracker only adds terms Search Console does not know at all. Bing is added on top rather than reconciled — see the section on how Bing counts.

The other three pillars

AI citations: citation rate times 80 plus mention rate times 20, capped by the share of engines actually checked. Traffic: Google and Bing clicks combined on a logarithmic scale, where 10,000 clicks a month give the full score. Backlinks: the health score from the Backlinks Hub, taken as is.

A new snapshot is written every night at three, and the history, the sparkline and the seven-day trend are built from those. A paid SERP measurement you trigger yourself stays valid for seven days and is carried through the nightly runs.

3GEO Module (AI Visibility)

The GEO Module (Generative Engine Optimization) analyzes and optimizes your website for AI search engines like ChatGPT, Perplexity, and Google AI Overviews. It offers 6 analysis stages and 7 additional features. URL selection via the URL Picker.

6 Analysis Stages

9 Additional Features

Citability Score

The Citability Score (0-100) evaluates how well a page can be cited as a source by AI systems. It is calculated in the citability workflow based on 14 criteria — including references, factual clarity, structure, and authority.

AI Answer Simulation

The AI Answer Simulation complements the GEO module: It simulates how AI search engines would use your page as a source and evaluates completeness, structure, directness, authority, and freshness. Details under 7. Tools → AI Answer Simulation.

4SEO & Technical Website Analysis

The website analysis is the heart of Rankmio. It checks technical SEO factors, PageSpeed, Core Web Vitals, crawler data, and more — for your homepage and subpages.

Analyze Homepage

URL Picker Modal

The URL Picker is a unified page selection dialog available on many pages (Analysis, Content Optimizer, Answer Simulation, GEO, Competitors). It offers three sources:

The URL Picker features a free-text search and pagination (20 entries per page). Clicking a URL inserts it into the input field.

Interpreting Results

Subpage Analysis

Checks up to 5 subpages per batch (max. 20 per project) with the same depth as the main analysis. Select URLs via URL Picker (GSC, Sitemap, Project Pages) or enter them manually. Optional AI audit per page.

Analysis History

A chart shows the development of all metrics over time. Shows trends and the impact of your optimizations. CSV export for all history data is free.

5Keyword-Hub

The Keyword Hub is the central keyword cockpit. It combines all keyword functions in 10 tabs with a global page filter (sidebar on the left). Each project can store up to 500 keywords — pagination (50/100/200/500 per page) plus filters and sort make even large lists manageable.

Tab: Research

The Research tab bundles all keyword discovery in three sections:

• ① My Domain — Discovery Quick (50 KW), Bundle (200 KW + clusters + action plan) and Bundle XL (1,000 KW + 7-day list with auto-saved selection + sweet-spot auto-select Pos 4-30, SV ≥ 10). Costs: see Credit prices.
• ② Competitor Analysis — Keyword Gap against any competitor domain.
• ③ Manual Research — Keyword Finder (Google Suggest + DataForSEO + page density) and AI suggestions from page content.

Sidebar Features

• KPI Bar — Clicks, Impressions, Avg. Position, Keyword Count
• Page List with search and pagination (20/page)
• Issue Filter — All / With Issues / OK
• Issue Count Badges and color-coded type dots per page (Rose = Cannibalization, Amber = Low Hanging Fruit, Orange = CTR Gap, Purple = Mover)
• Active Page Filter Banner with reset button

Tab: Overview

Shows a page-specific summary when a page filter is active: KPIs of the selected page, associated keywords, detected issues, and recommendations. Without a page filter, you see the overall project KPIs.

Tab: My Keywords

The central keyword management. Keywords enter your project via 4 sources:

The keyword table shows per keyword: Source (GSC, AI, Manual, Suggest), Impressions, Position, Trend (delta last 14 days) and — after enrichment — SV (Search Volume), KD (Keyword Difficulty), CPC, and Intent. Filterable by source, trend, and free-text search. All columns sortable.

Keyword Finder (Research)

Performs deep research: Google Suggest, keyword density analysis of the target page, and pro research. Results are saved as research history and can be retrieved at any time (without additional cost). Individual keywords can be adopted directly into the keyword list via "Adopt".

SERP Enrichment (Add SV + KD)

The "Enrich SV + KD" button adds current SERP market data to all saved keywords:

• SV — Search Volume (monthly Google searches)
• KD — Keyword Difficulty (0-100)
• CPC — Cost per Click (Google Ads click price)
• Intent — Search intent (informational, navigational, commercial, transactional)

Cost: Only uncached keywords are queried. The exact preview button shows costs + cache status before enrichment. Cache is valid for 30 days — repeated enrichment of already cached keywords is free. Full price list: see Credit prices.

Tab: Opportunities

The SEO Opportunity Engine automatically calculates the best optimization opportunities from GSC data: Quick Wins (near top 3), CTR issues, traffic forecasts with confidence intervals, and revenue forecast. Free (included in GSC sync).

Trend detection: Rankmio compares the last fourteen days with the fourteen before them. A coloured marker on each row tells you whether things went up or down.

Tab: Cannibalization

Detects keywords where multiple own pages compete in Google. Shows affected queries with all ranking URLs and impressions distribution. Free.

Tab: Performance

Shows PageSpeed scores (mobile/desktop), Core Web Vitals (LCP, INP, CLS), and the project's performance history. Links keyword data with PageSpeed results.

Tab: Pages

Page-to-keyword mapping: Which page ranks for which keywords? Shows all indexed subpages with their assigned keywords, positions, and clicks. Property Filter: Only results for the active project are displayed.

Tab: History

Keyword position history over time, shown as a chart. With the page filter in the sidebar, you can narrow the history to a single page. Shows up to 90 days of history. Free.

Tab: Alerts

Monitors keywords for position changes. Define a threshold and choose above/below. When triggered: Dashboard banner + optional email notification. Free.

Tab: AI Tools

Snippets & click rate

Between a good position and an actual click sit two lines of text: the title and the description Google shows in its results. This page under /snippets/{project} answers where changing them pays off — and gives a reason for every answer.

Each query receives exactly one of seven verdicts: snippet, ranking, cannibalisation, SERP layout, search intent, AI prompt or too little data. Six of them deliberately lead to no proposal, because a page on position 47 has a ranking question and not a title question.

The findings are arranged in three areas, ordered by the moment at which they take effect.

Searches for your own name form a group of their own and stay out of the assessment. Rankmio derives the domain stem automatically, suggests everything beyond that, and you confirm it. Questions addressed to an AI likewise stand apart, because no title can be optimised for a whole sentence.

Beyond the recommendations you can pick out any page of your project yourself, including one with no impressions at all. The assessment costs you nothing; only the generated proposal costs credits.

The proposal grows out of the page's real search queries, its search intent and the device mix, which is why a project with a mobile majority receives a shorter title. Title and description sit in input fields: What you apply is your own wording, and it is stored separately from the proposal. What a change achieved is then compared before and after, though only at a comparable position. You will find the exact prices under Credit prices.

Tab: Action Plan

The Action Plan tab aggregates all SEO issues from 4 sources and uses AI to generate concrete measures per page:

Costs are based on the number of pages (in batches of 15, rounded up). Exact prices: see Credit prices.

Use the page filter (sidebar or dropdown) to narrow results to a single page. Pages without AI measures show a prompt to update. Larger projects (>10 pages) are processed in batches of 10.

6Competitors

The Competitor Analysis offers a central register of pinned competitors, loadable data packages per competitor, four analysis modes, and an automatic battle schedule. Property Filter: All results refer to the active project.

Competitor Register (pinned competitors)

The foundation for all other competitor functions. Under Competitors → Register, manage your 1–10 most important competitor domains per project. Pinned competitors are automatically used in other modules (Backlinks, Position Tracker, GEO, Citation Tracker).

Competitor Data Package

For each pinned competitor, you can load a complete data package with one click — rankings + top pages + backlinks summary + historical overview. depending on components.

• Rankings — up to 1,000 ranking keywords of the competitor (position, search volume, KD, intent, ETV) — the data basis for gap analyses and keyword takeover.
• Top Pages — which competitor URLs draw the most traffic, sortable.
• Backlinks Summary — referring domains, anchor distribution, toxic indicators.
• Historical Overview — how visibility has developed over the past months.

Quick Compare

Compares up to 5 competitor domains with your site.

Deep Analysis

Crawls 50 or 100 subpages of a competitor and delivers a detailed comparison analysis with AI insights.

• Content analysis: heading structure, text length, internal linking
• Technology stack: CMS, frameworks, CDN, analytics
• AI insights: Prioritized action items based on the comparison
• Export as standard or branded PDF

Battle (1:1 Comparison)

Detailed 1:1 comparison of two domains across four dimensions.

Color-coded comparison matrix shows at a glance who leads in each dimension.

Battle Schedule

Automate recurring battles with the Battle Scheduler:

Schedules can be paused or deleted at any time. Credits are deducted with each execution.

Sitemap Monitor (moved)

Competitors in the Chat Agent

Since June 2026 the Chat Agent uses your pinned competitors automatically when it answers keyword questions:

• Brand filter — keyword recommendations never include the competitors' own brand terms. You only see keywords you can realistically rank for.
• Topic filter — competitor keywords that are topically off-target for your site (compared to your last 90 days of Google Search Console data) are dropped before the agent sees them.
• Transparent — when you ask the agent why a keyword was excluded, it can show you exactly which filter removed it (brand match, off-topic, etc.).

7Tools

Sitemap Hub

The Sitemap Hub crawls your website via batched BFS spider and evaluates each URL using AI.

robots.txt Tool

The robots.txt Tool offers seven functions for managing and analyzing your robots.txt:

• Editor — Edit robots.txt with automatic version history
• AI Generator — Let AI create an optimal robots.txt
• AI Analysis — Check for errors and optimization potential
• Live Check — Fetch current robots.txt from a domain
• CSV Bulk Test — Test multiple URLs against rules
• Monitoring — Automatic monitoring with email alerts on changes (every 30 min.)
• Versioning — Compare all versions (diff view). Free.

Costs per function: see Credit prices.

The parser follows the Google specification: wildcards, $-anchors, longest-match-wins. Supports 20 bots in 4 categories (Search, AI, Social, Other).

Content Optimizer / Page Analysis

The Content Optimizer offers AI-powered analysis and optimization of existing pages. URL selection via the URL Picker.

• URL Mode — Crawls the target page, generates improvement suggestions in 6 areas: Title, Description, Headings, Content Quality, Page Structure, Quick Wins.
• Text Mode — Analyzes entered text without crawling.

Includes citability check and AI HTML optimization (same workflow as in the GEO module). Result history per project with load and delete functions.

AI Answer Simulation

The AI Answer Simulation simulates how AI search engines would use your page as a source. URL selection via the URL Picker.

Re-Check: Re-check saved simulations. Delta badge shows change (+12 green / -5 red). Max. 10 results per project.

Precision Modes: Multi-Query 3x runs three parallel checks for more reliable results. Premium 5x runs five checks for maximum reliability. Fanout Queries automatically generates follow-up queries with related search terms for a comprehensive picture.

Free tools without a login

These run on rankmio.de/seo-tools, need no account and cost no credits. One of them is limited because it triggers a paid model call.

8Reports & Export

Rankmio offers various export formats for reports and analyses — as standard PDF (free), branded PDF (with your own logo), or CSV for further processing.

PDF Export

CSV Export: Analysis history data (visibility, PageSpeed, CWV) as an Excel-compatible CSV file. Free.

Whitelabel / Branded PDF

Branded PDFs carry your logo, company name, and contact details instead of Rankmio branding.

9Projects

A project corresponds to a domain. You can create and manage as many projects as you like. All analyses, keywords, and settings are project-specific.

Create & Manage Projects

Project Settings

• GSC Property — Connect the matching Google Search Console property with the project
• CTR Model — Configure the expected click-through rate per position (for opportunity calculations)
• Conversion Rate & AOV — For revenue forecast in the opportunity engine (JSON field in project settings)

Switch Active Project

Use the project dropdown in the top navigation to switch the active project at any time. All views (Dashboard, Analysis, Keyword Hub, etc.) update automatically.

10Team

The Team feature enables collaboration on projects with shared credit usage.

Create & Manage Team

Roles

Credit Pool

All member actions are charged to the lead's balance. Members' own credits remain untouched. The lead can see a usage overview per member in the "Credit Usage" tab.

11Credits

Rankmio uses a pay-per-use model without subscriptions. Each function has defined credit costs. Credits never expire.

Buy Credits

Team Credits

If you are a team member, you automatically use your team lead's credits. Your own balance remains untouched. The lead can view usage in the Team section.

Complete Cost Table

All feature prices — sorted by category and always up to date — on the Credits page.

12Profile

Under Profile you manage your personal settings and integrations.

Account Data

• Name and Email — Change your account details
• Password — Set a new password (bcrypt-encrypted)
• Email Notifications — Configure rank alerts, battle results, sitemap changes

Industry Selection

Under Profile → Industry Topics you select your industry and adjust platform weighting. This affects visibility calculations and AI recommendations.

Branding (Whitelabel)

Upload your logo, company name, and contact details for branded PDFs. See Reports → Whitelabel.

AI Providers

Rankmio supports 4 AI providers. You can enable/disable individual providers for your account:

Provider	Usage
Claude (Anthropic)	AI analyses, content briefs, action items, GEO
ChatGPT	Answer simulation with web search, content optimization, sitemap AI
Gemini (Google)	AI citability, topic analysis
Perplexity	Source citation, fact checking

3-Tier System: A provider is only active if (1) the admin has enabled it globally, (2) the API key is configured, and (3) you have enabled it in your profile.

Connect Google Search Console

13Privacy & Security

Rankmio takes data protection seriously. All data is hosted in Germany and processed in compliance with GDPR.

GDPR Rights

• Data Export (Art. 20) — Under Profile you can download all your data as a JSON file (data portability).
• Delete Account (Art. 17) — In the Profile area you can permanently and irreversibly delete all account data, projects, analyses, and team memberships.
• Right of Access (Art. 15) — The data export contains all information stored about you.

Data Security

• Encryption — Passwords with bcrypt (cost=12), sensitive data with AES-256-CBC
• HTTPS — All connections are SSL-encrypted (Let's Encrypt)
• CSRF Protection — Every form is secured with tokens
• Rate Limiting — Protection against brute-force attacks
• Prepared Statements — Exclusively PDO Prepared Statements against SQL injection

Data Retention

Analysis results are retained for 90 days and then automatically cleaned up (Data Retention Cron, daily at 02:00 AM). Account data remains until manual deletion.

Server Location

Hetzner Cloud, Nuremberg (Germany). No data transfer to third countries. More details: Privacy Policy.

14SEO/GEO Chat Agent

The Rankmio Chat Agent is the most powerful AI advisor available in any SEO or GEO tool today. Unlike generic AI chatbots, it has direct access to all your project-specific data and can autonomously run analyses to deliver precise, actionable recommendations.

Key Capabilities

• Project Context — The agent knows your SEO scores, keywords, rankings, GEO scores, and competitor data. Every response is tailored to your actual situation.
• RAG Technology — Searches your project knowledge base with vector embeddings for precise, factual answers grounded in your real data.
• Tool-Calling — Can autonomously run analyses, fetch SERP data, and generate recommendations based on real-time data from your project.
• Session Memory — Conversation history is saved per project for continuous context. Pick up where you left off at any time.
• Multi-Model — Uses the most advanced AI language models available to ensure the highest quality advice.
• Voice Input — Optionally dictate your question via OpenAI Whisper instead of typing.

Diagnostic Mode

Questions like „Why doesn't my page rank?", „Why no clicks?" or „Why is my visibility low?" automatically trigger the diagnostic mode. Instead of dumping data, the agent returns exactly 3 prioritized weak points drawn from 7 analytical axes:

• Search intent match
• Topic focus / topic authority
• Page structure (H1/H2 outline, readability)
• Citability / E-E-A-T signals
• Technical SEO (Core Web Vitals, mobile, indexing)
• Internal linking
• Competition (who ranks ahead and why)

The phrasing follows an „effect first" rule — e.g. „AI guesses your brand wrong" instead of „missing sameAs in Schema". After the 3 main points, the agent shows a hint about further weak areas. Follow-up questions like „what else?", „more on Schema?" stay within the diagnostic context — you can drill down deeper without losing the thread.

Available Features

The Chat Agent can call the following 28 features during a conversation to retrieve live data and perform actions:

SEO & GSC Data

Feature	Description
Top Opportunities	Top SEO opportunities sorted by potential (quick wins, CTR problems, high revenue).
Opportunity Summary	Summary of total traffic and revenue potential across all keywords.
Keyword Details	Detailed data for a specific keyword (position, clicks, impressions, recommendation).
Top Movers	Keywords with the largest ranking changes — winners and losers.
Cannibalization Check	Keywords ranking on multiple own pages (keyword cannibalization).
Zero-Click Keywords	Keywords with many impressions but few clicks (CTR problems).
Page Performance	Performance of all pages: clicks, impressions, CTR, position.
Traffic Trend	Daily traffic development of the entire domain (clicks, impressions, CTR, position).
Tracked Keywords	All user-saved keywords with search volume and position.
Keyword Gap Analysis	Results of the latest keyword gap analysis: keywords your competitor ranks for but you do not.
Keyword Opportunities	Keyword opportunities scored by potential: combines saved + gap keywords with opportunity score.
CTR Gaps	Keywords whose CTR is significantly below the expected value.
Page Content	Crawl data of a specific URL (title, H1, word count, meta description).
Action Plan	Current action items and todos from the SEO action plan, sorted by priority.

GEO / AI Visibility

Feature	Description
GEO Page Detail	Detailed GEO scores of a page (AI Visibility, 14-point citability checklist, topic gaps, freshness, entities).
Citability Issues	Pages with low citability and which of the 14 criteria are missing.
AI Citation Report	Full citation report: where and for which keywords the domain is cited by AI systems, incl. engine heatmap, quality indicator, top URLs and anomalies.
Citation Trend	Daily citation trend: how the citation rate evolves over time (cited/total per day).
Citation Monitoring	Monitoring status: active monitors, overdue checks, average stability and recently lost citations.
Answer Quality	Answer simulation results: how well each page answers typical user questions (score 0-100).

Site Audit

Feature	Description
Broken Links	Broken links and pages with HTTP errors (301, 404, 5xx) — shows which pages waste link juice.
PageSpeed Results	Existing PageSpeed results (performance score, Core Web Vitals: LCP, FCP, TBT, CLS, mobile + desktop).
Duplicate Content	Duplicate content and duplicate titles from the last sitemap crawl.

Actions (cost credits)

Feature	Description	Credits
Website Analysis	Start website analysis (PageSpeed + SEO crawler) for a URL.	1
PageSpeed Analysis	Start PageSpeed analysis (mobile + desktop) for a URL.	1
Content Brief	Generate a content brief for a target keyword with search intent.	1
GEO Audit	Start GEO audit (AI visibility check) for all crawled pages.	1
Sitemap Audit	Start sitemap spider and crawl the entire website.	1

Example Prompts

15Content Studio

Brand Knowledge Base (Library)

Upload brand documents (PDF, DOCX, TXT) or import content from URLs to build your brand knowledge base. All documents are automatically chunked and embedded using pgvector for AI-powered retrieval. The library supports up to 50 documents per project.

Active-for-AI multi-select: Each document has an Active checkbox in the leftmost column of the table. Only documents marked active feed into persona generation, brand keyword extraction, and the content-generation brand context. Inactive documents stay stored and can be re-activated any time. The header shows a counter „X of Y active for AI" plus „Activate all" / „Deactivate all" buttons that flip the entire set in one click. While a document is still being processed (status „pending" or „processing"), the checkbox is disabled — activation is only possible after the embedding completes.

Project Context

In the Library, you can set a Project Context: your own page URL and up to 2 competitor URLs. A URL picker lets you select from all URLs in your project. The context is synced bidirectionally with the Editor and used for keyword extraction and comparison. The context is saved per project and persists across sessions.

Content Briefs

Create AI-generated content briefs based on a topic, target keywords, and optionally a persona. The AI enriches the brief with your brand context from the active library documents. Each brief includes: title suggestions, H2 outline with key points, core messages, E-E-A-T recommendations, tone of voice, and target length.

Templates (Structural Blueprints)

Build reusable structural templates for your articles in a drag-drop editor. 26 element types — TL;DR (Short Answer), Key Statement, Intro, H2 Section, Definition Box, Step-by-Step, Comparison Table, Pro/Con, Recommendation by Profile, Statistic, Interactive Quiz, Pull-Quote, Key Takeaways, CTA, FAQ, Author & Date, Source and the seven narrative blocks Chapter, Scene, Dialogue, Flashback, Turning Point, Resolution and Epilogues — combine via drag-drop into a template. 15 pre-installed default templates (Standard Article, Tool Comparison, Buyer's Guide, Listicle, How-To, Case Study, Tutorial with Quiz, Pillar Page, Study, Product Page, Landing Page, FAQ Page, Thought-Leadership Essay, Definition, News) are clone-able as starting points. In the brief, you pick the template from the gallery — the AI fills every element with topic-specific content in the right format. Templates are the reusable blueprint between brief and content: configured once, used for every sibling article in the same branch. See the dedicated „Templates" section further below for the full deep-dive.

Narrative mode

Set Content goal to Story / narrative and the Content Studio writes prose instead of an article. The brief becomes a synopsis with characters, setting and dramatic arc; the article rules — TL;DR, key takeaways, FAQ, CTA, keyword density — are switched off, and the schema is marked up as ShortStory with the genre Belletristik so a machine does not read the text as a factual report. Two templates come with it: Short story and Narrative in chapters.

If an active library document names chapters, Rankmio recognises them and offers to take them over. Everything the story needs — characters, plot, tone — comes from that document; it is handed to the model in full instead of being searched piece by piece.

Buyer Personas

Generate AI-powered buyer personas from your active brand documents or create your own. The AI identifies 2-4 personas with description, pain points, goals, preferred channels, and content preferences. You can also create personas manually or edit AI-generated ones.

Behaviour when no documents are active: If your library has documents but none is marked active, a confirm dialog appears before generation: „Create generic personas based on domain and industry topics?" — you consciously decide whether to proceed without brand context.

Persona names never appear in the article: The persona name (e.g. „Marketing Max") is an internal AI label only and is NEVER mentioned in the generated article text. The content addresses the audience generically by role („as a Marketing Manager", „many decision-makers") — so the article reads naturally instead of introducing an unknown character.

Content Generation & Citability

Generate full SEO-optimized articles from your briefs. Each draft receives an automatic Citability Score (0-100) measuring AI citability across 14 criteria. Schema.org JSON-LD (Article + FAQ) is auto-generated and shown as a copyable code block. Export your content as a complete HTML file with meta tags, Schema.org markup, and proper SEO structure.

Wikidata sameAs Enrichment

All Schema.org markup generated by the Content Studio (and the standalone Schema Generator) is automatically enriched with sameAs references to Wikidata and Wikipedia. This is one of the strongest signals available to AI search engines like ChatGPT, Gemini, Perplexity, or Google AI Overviews to disambiguate entities — e.g. distinguishing whether „Jaguar" refers to the car, the animal, or the sports team.

Narratives are the exception: with the content goal Story no entities are linked at all, because the settings and props of a story are not its topics. The matching happens context-based: Rankmio compares your page content with Wikidata descriptions and selects the most fitting entity. Wikidata lookups are cached for 30 days for performance, and the schema is generated even if the Wikidata API is briefly unavailable (just without sameAs links in that case).

WYSIWYG Editor

The full WYSIWYG editor lets you edit generated drafts or write new content from scratch. Features include auto-save (every 60 seconds), URL import for existing pages, and a live Citability check that scores your content in real-time. The editor opens at 900px height (+50% vs. before) and can be resized further via the drag handle at the bottom.

No phantom drafts: Opening the editor briefly and leaving without entering content does NOT create an empty „Untitled" entry in the drafts list. The draft is created only when you actually do something — type a title (more than 2 characters), write text (more than 5 characters), insert a media element, or explicitly click „Save".

Media Integration (Images & Videos)

Every generated draft automatically receives default image and video placeholders inserted at H2 positions (configurable per brief, default: 1 image + 1 video). You can swap them with one click via the Media tab in the editor sidebar, which offers three sub-tabs:

• AI image generation — Generate custom images via OpenAI gpt-image-1 or Google Imagen 4 Fast. Free-text prompt, three sizes (1024×1024, 1024×1536, 1536×1024), and optional alt text. Files are stored on Rankmio and served via an authenticated endpoint.
• Pexels stock photos — Search the Pexels library (free, commercially usable, no attribution required). Toggle «Show photos with people» respects GDPR — by default people-tagged images are hidden, activating the toggle requires explicit consent. Inserted images use the direct Pexels CDN URL, so they work in exported HTML on any host.
• YouTube videos — Search the YouTube Data API v3. By default only Creative-Commons-licensed videos are shown; with the „All licences" toggle you can also embed regular videos (with a responsibility note for your use case). Inserted videos use the privacy-friendly youtube-nocookie.com embed.

Swap an existing image or video in place: Click the existing image or video in the editor (it gets an orange outline as a visual marker), then switch to the Media tab and click a new search card or generate a new AI image → the marked element is replaced instead of appended at the end. Works with all three sources (AI image, Pexels photo, YouTube embed) and with the auto-inserted default placeholders.

When you save the draft, all inserted media is stored as part of the HTML and exported with the article. Cursor-position inserts and automatic nested-figure flattening keep the markup clean.

Keyword Panel

The sidebar Keyword Panel extracts keywords from three sources: your own page, competitors, and brand documents. Keywords can be selectively enriched with real SERP data — search volume, keyword difficulty, position, and search intent. The panel features sortable column headers (Keyword, Volume, Position, Intent, Occurrences), live occurrence counting in the editor text, keyword stuffing warnings, AI keyword extraction, and the ability to delete or insert keywords with one click. Costs: see Credit prices.

Editor Sidebar — 6 Tabs

The editor sidebar is structured into 6 tabs with notification badges showing pending action items:

• Keywords — 4 source tabs (Own/Competitor/Brand/Project) × 3 sub-tabs (Rankings/Content/Keyword gaps). Live occurrence counter, GSC enrichment, click-insert. The „Content" sub-tab always extracts keywords from the current editor text (prevents stale cache when switching between drafts).
• Sources — Top SERP URLs + People-Also-Ask questions (click-insert as H3) + SERP features. URL-Import card is collapsed by default (rare use case).
• Topic gaps — Research-based content gaps with status traffic-light (red/yellow/green), Insert/AI-Generate/Save-Keyword per gap, progress bar.
• Compare — Citability-Score bar comparison + Word count comparison (your article vs. competitor average as bars) + Per-criterion comparison: list of citability checks with your own Pass/Fail (green/red dot) + competitor quota (X/Y pass) — red number when majority pass and you don't.
• Media — AI image (OpenAI gpt-image-1 / Google Imagen 4 Fast), Pexels stock search, YouTube search (CC-license filter), click-to-replace existing media.
• Brief — Read-only view of the original brief: topic, keywords, persona, template, goal/tone/length, title suggestions, H2 outline with key points, core messages, E-E-A-T recommendations, guardrails. Visible only when the draft has a brief.

Notification badges (small colored numbers in tab corners): Keywords (amber) = keyword-stuffing warnings (density > 3 %); Topic gaps (red) = uncovered gaps; Compare (amber) = competitors with higher citability score; Media (pink) = default placeholders not yet replaced.

Content Generation Progress Bar

When you click „Generate content", a smooth-asymptotic progress bar runs from 0 to 95 % over ~60 seconds with phase labels (Preparing brief → Loading brand context → AI writing article → Schema + Citability check → Final touches). On actual completion signal: jumps to 100 % + „Done — opening editor…" then redirects to the editor.

Citability Hardening & Anti-Hallucination

Multiple server-side guards prevent the AI from delivering hallucinated content during generation:

• URL Allowlist — Before generation: real URLs are collected from draft research_data + active library docs + brand context. The allowlist is injected into the AI prompt for the references element („only these URLs allowed"). Post-processing strips deep-path hallucinations (e.g. invented „ahrefs.com/blog/..." URLs) to plain text. Homepage URLs (path „/" or empty) of well-known organizations are permitted as fallback if no allowlist data is available.
• Shop-Link Auto-Wrap — Active library docs are scanned for CSV-style product data (ArticleNr, Name, Category, URL). Product mentions in the body text are automatically wrapped with the corresponding shop URL — also in comparison tables, FAQ answers, and bullet lists. Fuzzy variants: if the AI shortens „Nike Vaporfly 4" to „Nike Vaporfly" or even just „Vaporfly", the matcher still finds it. Existing wrong anchors (e.g. „nike.com" wrapping „Nike Streakfly 2") are corrected to the library shop URL.
• Statistik-Box Anti-Hallucination — The statistik_box render instruction explicitly prohibits invented numbers: „Only fill if number + source comes from brand context, web research, or library docs. No invented industry statistics."
• brief_result Staleness Detection — On each content-generate, the system compares brief.updated_at against max(active library_doc.updated_at) + persona.updated_at. If library or persona is newer than the brief, brief_result + brand_context + research_data are invalidated → lazy regen builds a fresh brief with current data. Avoids stale outline when library was updated after the original brief was generated.
• GEO Quality Prompt — Every generation prompt now includes guidance for citability criteria #9 (factual_claims) and #11 (unique_entities): „Concrete numbers in body text where defensible without invention (counts, time ranges, percent ranges) — branch-typical magnitudes from general knowledge are OK, but no specific statistic citations without sources. At least 5 named entities — concrete tool/platform/framework names instead of generic terms (Google Search Console instead of „the tool", WordPress instead of „the CMS")."

Own API Key

You can add your own OpenAI API key in your profile settings. The key is validated against the OpenAI API when you save it and stored encrypted (AES-256). With your own key active, content generation and the citability full check are free — no credits are deducted. Activate the "Own API key" toggle in the Content Studio drafts page or editor.

Templates (Structural Blueprints)

Templates define the structure of your articles — which elements appear in which order. They are the reusable blueprint between brief and content. Instead of writing each article from scratch with a different shape, you configure ONE template per article type and reuse it for every sibling article in the same branch.

16 structural elements available, organized in categories:

• Hook & Start: TL;DR (Short Answer 2-3 lines), Key Statement (1 sentence, AI-quotable), Intro (Hook + Problem)
• Explain: H2 Section (repeatable), Definition Box (Schema.org DefinedTerm), Step-by-Step (Schema.org HowTo)
• Compare: Comparison Table (Schema.org Table, configurable columns/rows), Pro/Con List, Recommendation by Profile
• Data: Statistic Box (large number + source, repeatable)
• Interactive: Quiz (real interactive quiz with radio buttons + score evaluation, self-contained JS)
• Trust: Pull-Quote (Schema.org Quotation, repeatable)
• Closing: Key Takeaways (3-5 bullets)
• Action: CTA Box (repeatable)
• Q&A: FAQ Block (configurable min/max questions, Schema.org FAQPage)
• References: Sources List

15 pre-installed default templates, tagged for content goals (traffic / leads / conversion / authority / education / support):

• Standard Article, How-To / Guide, Tool Comparison, Buyer's Guide, Listicle ("X best …")
• Case Study, Definition / Glossary Entry, News / Update, Pillar Page, Tutorial with Quiz
• Study / Data Report, Product Page, Landing Page, FAQ Page, Thought-Leadership Essay

Workflow: open Content Studio → Templates tab. Standard templates are read-only — clone one to get an editable copy in "My Templates". In the editor: drag-drop reorder, toggle elements on/off, set hints per element (topic-specific instructions for the AI), configure FAQ min/max and table dimensions, set default target length + tonality + recommended goals. In the brief form, the template gallery shows recommended templates first based on your selected content goal.

Why this matters for scaling: for Semi-Programmatic SEO (a series of "Tool A vs Tool B", "X best Y" or similar articles), you configure ONE template once. Every sibling article in the branch uses the same template — structurally identical, content-wise fresh. The AI receives the template as a mandatory structural blueprint and fills topic-specific content into each element.

Schema.org per element: when FAQ is in the template, FAQPage schema is auto-generated; HowTo for step-by-step; Quotation for pull-quotes; Table for comparison tables; DefinedTerm for definition boxes. Plus the Wikidata sameAs enrichment for the main entity.

Cost: Templates feature is free. Cloning + editing are free. The brief generation that uses the template costs the normal Content Brief credits.

WordPress publishing (Direct Push)

From every draft in the editor you can push directly to your WordPress site — no copy-paste, no manual HTML upload. Set up the connection once under Profile → Publish: per site you save a label, the WordPress URL (HTTPS mandatory), the WordPress username and an Application Password. The Application Password is generated in your WordPress profile under „Application Passwords" (WP 5.6+) and stored AES-256 encrypted in our database. You can revoke it any time in WordPress without touching your main login.

Multi-site: One account can manage multiple WordPress connections — useful for agencies handling several customer sites. Each connection is independent (own credentials, own test-status).

Publish modal: Click „Publish article" in the editor top bar. After picking the connection the modal asynchronously loads the WP site's categories, tags, post types and detects whether Yoast SEO is active. You then choose:

• Post type — Post or Page (custom post types are listed too if registered for REST).
• Categories — Pill-style multi-select with QuickAdd: type a name + Enter → category is created in WordPress and selected.
• Tags — Same pill-style multi-select with QuickAdd.
• Featured image — First image in the article is auto-extracted and uploaded to WordPress media library; an optional URL override lets you supply another image.
• Slug + Excerpt — Both optional, auto-generation falls back to the title / first 240 chars of content.
• Yoast SEO — If Yoast is detected on the WP site, an extra section appears with SEO title (60 char counter) and meta description (155 char counter) — both stored in the Yoast block.
• WP status — Save as draft (default, recommended) or publish immediately.
• When — Now or scheduled for a specific date and time.

Scheduling: Scheduled publications wait in our queue (publish_jobs) until a cron job picks them up (every 2 minutes). On a transient connection error the job retries with exponential backoff (1, 5, 30, 120 min) up to 4 times. You see scheduled and past publications under Profile → Publish with status, scheduled time, and the WP edit URL on success.

Security: HTTPS is mandatory for connections — Application Password would travel in plain text otherwise. Local/private IP ranges (localhost, 10.*, 192.168.*) are rejected. All publish actions are logged to the publish_jobs audit table per user.

No credits: WordPress publishing is free — included for Basis, Pro and Admin plans.

Credits & Limits

First document upload and first URL import per project are free. Pexels stock photo search, YouTube video embeds and WordPress publishing are free. With your own OpenAI API key: content generation and citability full check are free. Maximum 20 active drafts per project (archived drafts do not count). All other Content Studio actions cost credits — exact prices: see Credit prices.