Rankmio Manual

1Getting Started

Rankmio combines technical SEO analysis, AI-powered content optimization, and Generative Engine Optimization (GEO) in a single workflow: Analyze → Optimize → Verify → Report. Instead of ten tools, you only need one.

Create Account

Create Your First Project

Free SEO & AI Visibility Check

At /free-seo-check you can check any URL without registration: 16 SEO checks, weighted score (0-100), and AI visibility estimate. Without login: 1 check/IP/day for free. With login: 1 Cr.

2Dashboard

The dashboard is your project cockpit. It is available in two variants — use the toggle button in the top right to switch between them. All data always refers to the active project.

Dashboard V1 (Classic)

The classic Dashboard shows:

• KPI Bar — Visibility, Performance, Avg. Position, Clicks, Traffic Potential
• Rankmio Score — Weighted overall score as a donut chart
• Analysis Overview — Latest analysis with quick badges
• Keyword Top Movers — Winners and losers of the last 14 days
• Quick Wins — Keywords near the top 3 with high potential
• Site Audit — Action items in 3 priority groups (expandable)
• AI Actions — Summary of AI-generated recommendations

Action Dashboard

The action-oriented Action Dashboard focuses on concrete measures:

Site Audit (Action Items)

The site audit automatically collects issues from all analysis areas and groups them into three priority levels:

Level	Color	Categories
High	Red	SEO, SPEED, CWV, KW, CTR, AI Recommendations, GEO
Medium	Amber	SEO, SPEED, KW, MAP, TXT, COMP, GEO
Long-term	Blue	SEO, KW, MAP, TXT, AI Recommendations, GEO

Legend: SEO = Search Engine Optimization · SPEED = Page Speed · CWV = Core Web Vitals · KW = Keywords · CTR = Click-Through Rate · MAP = Sitemap · TXT = robots.txt · COMP = Competitors · GEO = AI Visibility · AI Recommendations = AI-generated action items

Each entry has a page context (homepage or subpage) and can be checked off. The page filter allows narrowing todos to a specific page. Export as standard or branded PDF.

3GEO Module (AI Visibility)

The GEO Module (Generative Engine Optimization) analyzes and optimizes your website for AI search engines like ChatGPT, Perplexity, and Google AI Overviews. It offers 6 analysis stages and 7 additional features. URL selection via the URL Picker.

6 Analysis Stages

9 Additional Features

Citability Score

The Citability Score (0-100) evaluates how well a page can be cited as a source by AI systems. It is calculated in the citability workflow based on 14 criteria — including references, factual clarity, structure, and authority.

AI Answer Simulation

The AI Answer Simulation complements the GEO module: It simulates how AI search engines would use your page as a source and evaluates completeness, structure, directness, authority, and freshness. Details under 7. Tools → AI Answer Simulation.

4SEO & Technical Website Analysis

The website analysis is the heart of Rankmio. It checks technical SEO factors, PageSpeed, Core Web Vitals, crawler data, and more — for your homepage and subpages.

Analyze Homepage

URL Picker Modal

The URL Picker is a unified page selection dialog available on many pages (Analysis, Content Optimizer, Answer Simulation, GEO, Competitors). It offers three sources:

The URL Picker features a free-text search and pagination (20 entries per page). Clicking a URL inserts it into the input field.

Interpreting Results

Subpage Analysis

Checks up to 5 subpages per batch (max. 20 per project) with the same depth as the main analysis. Select URLs via URL Picker (GSC, Sitemap, Project Pages) or enter them manually. Optional AI audit per page. 1 Cr./URL

Analysis History

Chart.js diagram showing the development of all metrics over time. Shows trends and the impact of your optimizations. CSV export for all history data is free.

5Keyword-Hub

The Keyword Hub is the central keyword cockpit. It combines all keyword functions in 10 tabs with a global page filter (sidebar on the left). Each project can store up to 100 keywords — a color-coded counter (X/100) shows the current status: green below 80, amber from 80, red from 100.

Sidebar Features

• KPI Bar — Clicks, Impressions, Avg. Position, Keyword Count
• Page List with search and pagination (20/page)
• Issue Filter — All / With Issues / OK
• Issue Count Badges and color-coded type dots per page (Rose = Cannibalization, Amber = Low Hanging Fruit, Orange = CTR Gap, Purple = Mover)
• Active Page Filter Banner with reset button

Tab: Overview

Shows a page-specific summary when a page filter is active: KPIs of the selected page, associated keywords, detected issues, and recommendations. Without a page filter, you see the overall project KPIs.

Tab: My Keywords

The central keyword management. Keywords enter your project via 4 sources:

The keyword table shows per keyword: Source (GSC, AI, Manual, Suggest), Impressions, Position, Trend (delta last 14 days) and — after enrichment — SV (Search Volume), KD (Keyword Difficulty), CPC, and Intent. Filterable by source, trend, and free-text search. All columns sortable.

Keyword Finder (Research)

Performs deep research: Google Suggest, keyword density analysis of the target page, and pro research. 2 Cr. Results are saved as research history and can be retrieved at any time (without additional cost). Individual keywords can be adopted directly into the keyword list via "Adopt".

SERP Enrichment (Add SV + KD)

The "Enrich SV + KD" button adds current SERP market data to all saved keywords:

• SV — Search Volume (monthly Google searches)
• KD — Keyword Difficulty (0-100)
• CPC — Cost per Click (Google Ads click price)
• Intent — Search intent (informational, navigational, commercial, transactional)

Cost: Only uncached keywords are queried. Formula: max(1, ceil(uncached / 6)) credits. Cache is valid for 30 days. Before enrichment, a preview shows the exact costs + cache status.

Tab: Opportunities

The SEO Opportunity Engine automatically calculates the best optimization opportunities from GSC data: Quick Wins (near top 3), CTR issues, traffic forecasts with confidence intervals, and revenue forecast. Free (included in GSC sync).

Trend Detection: Delta of the last 14 days vs. previous 14 days. Rising/Falling badges show improvements and declines.

Tab: Cannibalization

Detects keywords where multiple own pages compete in Google. Shows affected queries with all ranking URLs and impressions distribution. Free.

Tab: Performance

Shows PageSpeed scores (mobile/desktop), Core Web Vitals (LCP, INP, CLS), and the project's performance history. Links keyword data with PageSpeed results.

Tab: Pages

Page-to-keyword mapping: Which page ranks for which keywords? Shows all indexed subpages with their assigned keywords, positions, and clicks. Property Filter: Only results for the active project are displayed.

Tab: History

Keyword position history over time as a Chart.js diagram. With the page filter in the sidebar, you can narrow the history to a single page. Shows up to 90 days of history. Free.

Tab: Alerts

Monitors keywords for position changes. Define a threshold and choose above/below. When triggered: Dashboard banner + optional email notification. Free.

Tab: AI Tools

Tab: Action Plan

The Action Plan tab aggregates all SEO issues from 4 sources and uses AI to generate concrete measures per page:

Cost: 1 credit per 15 pages (rounded up). Example: 30 pages = 2 credits, 65 pages = 5 credits.

Use the page filter (sidebar or dropdown) to narrow results to a single page. Pages without AI measures show a prompt to update. Larger projects (>10 pages) are processed in batches of 10.

6Competitors

The Competitor Analysis offers four analysis modes, an automatic battle schedule, and sitemap monitoring of your competitors. Property Filter: All results refer to the active project.

Quick Compare

Compares up to 5 competitor domains with your site. 3 Cr./URL

Deep Analysis

Crawls 50 or 100 subpages of a competitor and delivers a detailed comparison analysis with AI insights. 1-4 Cr.

• Content analysis: heading structure, text length, internal linking
• Technology stack: CMS, frameworks, CDN, analytics
• AI insights: Prioritized action items based on the comparison 1 Cr.
• Export as standard or branded PDF

Battle (1:1 Comparison)

Detailed 1:1 comparison of two domains across four dimensions. 3 Cr./domain

Color-coded comparison matrix shows at a glance who leads in each dimension.

Battle Schedule

Automate recurring battles with the Battle Scheduler:

Schedules can be paused or deleted at any time. Credits are deducted with each execution.

Sitemap Monitor

Monitors your competitors' sitemaps for changes:

7Tools

Sitemap Hub

The Sitemap Hub crawls your website via batched BFS spider and evaluates each URL using AI. 1 Cr.

robots.txt Tool

The robots.txt Tool offers seven functions for managing and analyzing your robots.txt:

Function	Credits	Description
Editor	0	Edit robots.txt with automatic version history
AI Generator	1	Let AI create an optimal robots.txt
AI Analysis	1	Check for errors and optimization potential
Live Check	1	Fetch current robots.txt from a domain
CSV Bulk Test	0	Test multiple URLs against rules
Monitoring	1	Automatic monitoring with email alerts on changes (every 30 min.)
Versioning	--	Compare all versions (diff view). Free.

The parser follows the Google specification: wildcards, $-anchors, longest-match-wins. Supports 20 bots in 4 categories (Search, AI, Social, Other).

Content Optimizer / Page Analysis

The Content Optimizer offers AI-powered analysis and optimization of existing pages. URL selection via the URL Picker.

• URL Mode — Crawls the target page, generates improvement suggestions in 6 areas: Title, Description, Headings, Content Quality, Page Structure, Quick Wins. 1 Cr.
• Text Mode — Analyzes entered text without crawling. 1 Cr.

Includes citability check and AI HTML optimization (same workflow as in the GEO module). Result history per project with load and delete functions.

AI Answer Simulation

The AI Answer Simulation simulates how AI search engines would use your page as a source. URL selection via the URL Picker. 1 Cr.

Re-Check (1 Cr.): Re-check saved simulations. Delta badge shows change (+12 green / -5 red). Max. 10 results per project.

Precision Modes: Multi-Query 3x (2 Cr.) runs three parallel checks for more reliable results. Premium 5x (3 Cr.) runs five checks for maximum reliability. Fanout Queries (2 Cr.) automatically generates follow-up queries with related search terms for a comprehensive picture.

8Reports & Export

Rankmio offers various export formats for reports and analyses — as standard PDF (free), branded PDF (with your own logo), or CSV for further processing.

PDF Export

CSV Export: Analysis history data (visibility, PageSpeed, CWV) as an Excel-compatible CSV file. Free.

Whitelabel / Branded PDF

Branded PDFs carry your logo, company name, and contact details instead of Rankmio branding.

9Projects

A project corresponds to a domain. You can create and manage as many projects as you like. All analyses, keywords, and settings are project-specific.

Create & Manage Projects

Project Settings

• GSC Property — Connect the matching Google Search Console property with the project
• CTR Model — Configure the expected click-through rate per position (for opportunity calculations)
• Conversion Rate & AOV — For revenue forecast in the opportunity engine (JSON field in project settings)

Switch Active Project

Use the project dropdown in the top navigation to switch the active project at any time. All views (Dashboard, Analysis, Keyword Hub, etc.) update automatically.

10Team

The Team feature enables collaboration on projects with shared credit usage.

Create & Manage Team

Roles

Credit Pool

All member actions are charged to the lead's balance. Members' own credits remain untouched. The lead can see a usage overview per member in the "Credit Usage" tab.

11Credits

Rankmio uses a pay-per-use model without subscriptions. Each function has defined credit costs. Credits never expire.

Buy Credits

Team Credits

If you are a team member, you automatically use your team lead's credits. Your own balance remains untouched. The lead can view usage in the Team section.

Rankmio Score

Weighted overall score (0-100) from 11 pillars. The more features you use, the more meaningful the score becomes:

Pillar	Weight
Performance (PageSpeed)	16%
SEO Checklist	16%
Keywords	12%
AI Visibility	10%
Core Web Vitals	8%
Sitemap	8%
Battle	8%
Content & AI	6%
Content Optimizer	6%
Answer Simulation	6%
robots.txt	4%

Color coding: Green from 70, Amber from 40, Red below 40, Gray = not analyzed.

Complete Cost Table

Feature	Credits
1 CREDIT
Free SEO Check (with login)	1
AI Action Items	1
Featured Snippet Optimizer	1
robots.txt Editor	0
robots.txt AI Generator	1
robots.txt AI Analysis	1
robots.txt Live Check	1
robots.txt Monitoring	1
Citability Check	1
Link Suggestions (per page)	1
SERP Overlap Analysis	1
Open Industry Ranking	1
GEO Action Plan	1
Sitemap Monitor	1
2 CREDITS
Website Analysis (PageSpeed + Crawler)	1
Subpage Analysis (per URL)	1
Competitor Quick Compare / Battle (per URL)	3
GSC Synchronization	0
Content Brief v1	1
Competitor AI Insights	1
AI Visibility Score	1
robots.txt CSV Bulk Test	0
Schema.org Generator (per page)	1
Entity Gap Analysis	1
GEO Content Gap	2
Citability HTML Optimization	1
Content Optimizer (URL mode)	1
Page Analysis (text mode)	1
AI Answer Simulation	1
Answer Simulation Re-Check	1
Answer Simulation Multi (3x)	2
SERP Cluster Analysis	2
Topic Explorer	2
3 CREDITS
Content Brief v2 (with GEO)	2
Keyword Cluster AI	1
Keyword Finder (Research)	2
Page Analysis (URL mode)	1
Sitemap Hub (Crawl + AI Audit)	1
AI Citation Tracking (10 KW)	2
Link Graph Analysis	1
Answer Simulation Premium (5x)	3
Product Mention KPI	3
4+ CREDITS
Competitor Deep Analysis 50 p.	1
Competitor Deep Analysis 100 p.	4
Domain Scan	6
Keyword Gap Analysis	6
AI Visibility Comparison	8
GEO Audit	1
Branded PDF Export	10
Branded Site Audit PDF	10
3rd+ Team Member	20
VARIABLE
Keyword Enrichment (SV + KD)	variable**
AI Action Plan	dynamic*

* AI Action Plan: 1 credit per 15 pages (rounded up).

** Keyword Enrichment: max(1, ceil(uncached keywords / 6)) credits. Already cached keywords (30 days) cost nothing. All cached = 0 credits.

12Profile

Under Profile you manage your personal settings and integrations.

Account Data

• Name and Email — Change your account details
• Password — Set a new password (bcrypt-encrypted)
• Email Notifications — Configure rank alerts, battle results, sitemap changes

Industry Selection

Under Profile → Industry Topics you select your industry and adjust platform weighting. This affects visibility calculations and AI recommendations.

Branding (Whitelabel)

Upload your logo, company name, and contact details for branded PDFs. See Reports → Whitelabel.

AI Providers

Rankmio supports 4 AI providers. You can enable/disable individual providers for your account:

Provider	Usage
Claude (Anthropic)	AI analyses, content briefs, action items, GEO
ChatGPT	Answer simulation with web search, content optimization, sitemap AI
Gemini (Google)	AI citability, topic analysis
Perplexity	Source citation, fact checking

3-Tier System: A provider is only active if (1) the admin has enabled it globally, (2) the API key is configured, and (3) you have enabled it in your profile.

Connect Google Search Console

13Privacy & Security

Rankmio takes data protection seriously. All data is hosted in Germany and processed in compliance with GDPR.

GDPR Rights

• Data Export (Art. 20) — Under Profile you can download all your data as a JSON file (data portability).
• Delete Account (Art. 17) — Complete and irreversible deletion of all account data, projects, analyses, and team memberships. Under Profile → Delete Account.
• Right of Access (Art. 15) — The data export contains all information stored about you.

Data Security

• Encryption — Passwords with bcrypt (cost=12), sensitive data with AES-256-CBC
• HTTPS — All connections are SSL-encrypted (Let's Encrypt)
• CSRF Protection — Every form is secured with tokens
• Rate Limiting — Protection against brute-force attacks
• Prepared Statements — Exclusively PDO Prepared Statements against SQL injection

Data Retention

Analysis results are retained for 90 days and then automatically cleaned up (Data Retention Cron, daily at 02:00 AM). Account data remains until manual deletion.

Server Location

Hetzner Cloud, Nuremberg (Germany). No data transfer to third countries. More details: Privacy Policy.

14SEO/GEO Chat Agent

The Rankmio Chat Agent is the most powerful AI advisor available in any SEO or GEO tool today. Unlike generic AI chatbots, it has direct access to all your project-specific data and can autonomously run analyses to deliver precise, actionable recommendations.

Key Capabilities

• Project Context — The agent knows your SEO scores, keywords, rankings, GEO scores, and competitor data. Every response is tailored to your actual situation.
• RAG Technology — Searches your project knowledge base with vector embeddings for precise, factual answers grounded in your real data.
• Tool-Calling — Can autonomously run analyses, fetch SERP data, and generate recommendations based on real-time data from your project.
• Session Memory — Conversation history is saved per project for continuous context. Pick up where you left off at any time.
• Multi-Model — Uses the most advanced AI language models available to ensure the highest quality advice.
• Voice Input — Optionally dictate your question via OpenAI Whisper instead of typing.

Diagnostic Mode

Questions like „Why doesn't my page rank?", „Why no clicks?" or „Why is my visibility low?" automatically trigger the diagnostic mode. Instead of dumping data, the agent returns exactly 3 prioritized weak points drawn from 7 analytical axes:

• Search intent match
• Topic focus / topic authority
• Page structure (H1/H2 outline, readability)
• Citability / E-E-A-T signals
• Technical SEO (Core Web Vitals, mobile, indexing)
• Internal linking
• Competition (who ranks ahead and why)

The phrasing follows an „effect first" rule — e.g. „AI guesses your brand wrong" instead of „missing sameAs in Schema". After the 3 main points, the agent shows a hint about further weak areas. Follow-up questions like „what else?", „more on Schema?" stay within the diagnostic context — you can drill down deeper without losing the thread.

Available Features

The Chat Agent can call the following 28 features during a conversation to retrieve live data and perform actions:

SEO & GSC Data

Feature	Description
Top Opportunities	Top SEO opportunities sorted by potential (quick wins, CTR problems, high revenue).
Opportunity Summary	Summary of total traffic and revenue potential across all keywords.
Keyword Details	Detailed data for a specific keyword (position, clicks, impressions, recommendation).
Top Movers	Keywords with the largest ranking changes — winners and losers.
Cannibalization Check	Keywords ranking on multiple own pages (keyword cannibalization).
Zero-Click Keywords	Keywords with many impressions but few clicks (CTR problems).
Page Performance	Performance of all pages: clicks, impressions, CTR, position.
Traffic Trend	Daily traffic development of the entire domain (clicks, impressions, CTR, position).
Tracked Keywords	All user-saved keywords with search volume and position.
Keyword Gap Analysis	Results of the latest keyword gap analysis: keywords your competitor ranks for but you do not.
Keyword Opportunities	Keyword opportunities scored by potential: combines saved + gap keywords with opportunity score.
CTR Gaps	Keywords whose CTR is significantly below the expected value.
Page Content	Crawl data of a specific URL (title, H1, word count, meta description).
Action Plan	Current action items and todos from the SEO action plan, sorted by priority.

GEO / AI Visibility

Feature	Description
GEO Page Detail	Detailed GEO scores of a page (AI Visibility, 14-point citability checklist, topic gaps, freshness, entities).
Citability Issues	Pages with low citability and which of the 14 criteria are missing.
AI Citation Report	Full citation report: where and for which keywords the domain is cited by AI systems, incl. engine heatmap, quality indicator, top URLs and anomalies.
Citation Trend	Daily citation trend: how the citation rate evolves over time (cited/total per day).
Citation Monitoring	Monitoring status: active monitors, overdue checks, average stability and recently lost citations.
Answer Quality	Answer simulation results: how well each page answers typical user questions (score 0-100).

Site Audit

Feature	Description
Broken Links	Broken links and pages with HTTP errors (301, 404, 5xx) — shows which pages waste link juice.
PageSpeed Results	Existing PageSpeed results (performance score, Core Web Vitals: LCP, FCP, TBT, CLS, mobile + desktop).
Duplicate Content	Duplicate content and duplicate titles from the last sitemap crawl.

Actions (cost credits)

Feature	Description	Credits
Website Analysis	Start website analysis (PageSpeed + SEO crawler) for a URL.	1
PageSpeed Analysis	Start PageSpeed analysis (mobile + desktop) for a URL.	1
Content Brief	Generate a content brief for a target keyword with search intent.	1
GEO Audit	Start GEO audit (AI visibility check) for all crawled pages.	1
Sitemap Audit	Start sitemap spider and crawl the entire website.	1

Example Prompts

15Content Studio

Brand Knowledge Base (Library)

Upload brand documents (PDF, DOCX, TXT) or import content from URLs to build your brand knowledge base. All documents are automatically chunked and embedded using pgvector for AI-powered retrieval. The library supports up to 50 documents per project.

Project Context

In the Library, you can set a Project Context: your own page URL and up to 2 competitor URLs. A URL picker lets you select from all URLs in your project. The context is synced bidirectionally with the Editor and used for keyword extraction and comparison. The context is saved per project and persists across sessions.

Content Briefs

Create AI-generated content briefs based on a topic, target keywords, and optionally a persona. The AI enriches the brief with your brand context from the knowledge base. Each brief includes: title suggestions, H2 outline with key points, core messages, E-E-A-T recommendations, tone of voice, and target length.

Buyer Personas

Generate AI-powered buyer personas from your brand documents or create your own. The AI identifies 2-4 personas with name, description, pain points, goals, preferred channels, and content preferences. You can also create personas manually or edit AI-generated ones.

Content Generation & Citability

Generate full SEO-optimized articles from your briefs. Each draft receives an automatic Citability Score (0-100) measuring AI citability across 14 criteria. Schema.org JSON-LD (Article + FAQ) is auto-generated and shown as a copyable code block. Export your content as a complete HTML file with meta tags, Schema.org markup, and proper SEO structure.

Wikidata sameAs Enrichment

All Schema.org markup generated by the Content Studio (and the standalone Schema Generator) is automatically enriched with sameAs references to Wikidata and Wikipedia. This is one of the strongest signals available to AI search engines like ChatGPT, Gemini, Perplexity, or Google AI Overviews to disambiguate entities — e.g. distinguishing whether „Jaguar" refers to the car, the animal, or the sports team.

The matching happens context-based: Rankmio compares your page content with Wikidata descriptions and selects the most fitting entity. Wikidata lookups are cached for 30 days for performance, and the schema is generated even if the Wikidata API is briefly unavailable (just without sameAs links in that case).

WYSIWYG Editor

The full WYSIWYG editor lets you edit generated drafts or write new content from scratch. Features include auto-save (every 60 seconds), URL import for existing pages, and a live Citability check that scores your content in real-time. The editor also supports importing content from external URLs.

Keyword Panel

The sidebar Keyword Panel extracts keywords from three sources: your own page, competitors, and brand documents. Keywords can be selectively enriched with real SERP data — search volume, keyword difficulty, position, and search intent — at 1 Credit per 5 keywords. The panel features sortable column headers (Keyword, Volume, Position, Intent, Occurrences), live occurrence counting in the editor text, keyword stuffing warnings, AI keyword extraction, and the ability to delete or insert keywords with one click.

Own API Key

You can add your own OpenAI API key in your profile settings. The key is validated against the OpenAI API when you save it and stored encrypted (AES-256). With your own key active, content generation and the citability full check are free — no credits are deducted. Activate the "Own API key" toggle in the Content Studio drafts page or editor.

Credits & Limits

First document upload and first URL import per project are free. After that: Document upload: 1 Credit. Content Brief: 2 Credits. Persona generation: 2 Credits. Content generation: 3 Credits. Citability full check: 1 Credit. Keyword enrichment: 1 Credit per 5 keywords. With your own OpenAI API key: content generation and full check are free. Maximum 20 active drafts per project (archived drafts do not count).